Fire Risk Assessment for Offices

Professional Fire Risk Assessments for Offices & Commercial Premises Across South Wales

Helping Office-Based Businesses Stay Safe, Compliant & Protected

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Fire Risk Assessments for Offices in South Wales

FireBugged provides professional fire risk assessments for offices and commercial premises across South Wales. Whether you occupy a single-floor office suite, a multi-storey commercial building or a managed workspace shared with other businesses, you are legally required to have a suitable and sufficient fire risk assessment in place under the Regulatory Reform (Fire Safety) Order 2005.

Led by Paul Williams, a Level 4 qualified Fire Risk Assessor with over 26 years’ experience, we deliver clear, practical and fully compliant fire risk assessments for office premises across Cardiff, Newport, Swansea, Bridgend, the Vale of Glamorgan, Pontypridd and the wider South Wales region.

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Is a Fire Risk Assessment a Legal Requirement for Offices?

Yes. Under the Regulatory Reform (Fire Safety) Order 2005, all workplaces — including offices — must have a fire risk assessment carried out by a competent person. The responsible person, typically the employer or building owner, is legally obligated to ensure this assessment is in place, kept up to date and acted upon.

If you employ five or more people, the assessment must be recorded in writing. However, best practice is to maintain a written record regardless of the size of your workforce, particularly if you share a building with other tenants or receive regular visitors to your premises.

Failure to have a valid fire risk assessment in place can result in enforcement notices, prohibition of the premises and, in serious cases, prosecution with an unlimited fine.

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What Does an Office Fire Risk Assessment Cover?

Office environments present their own specific fire risks — from electrical equipment and server rooms to open-plan layouts, blocked escape routes and the challenges of multi-tenancy buildings. A FireBugged office fire risk assessment will cover:

• Ignition source identification — electrical equipment, overloaded sockets, IT infrastructure, kitchen areas and any other potential ignition risks
• Escape route assessment — corridors, stairwells, fire exits and assembly points inspected for compliance and suitability
• Fire detection and alarm systems — evaluating coverage, condition and adequacy for the size and layout of the premises
• Emergency lighting — ensuring escape routes are safely lit in the event of a power failure
• Fire doors — checking self-closing mechanisms, intumescent strips, condition and correct installation
• Fire extinguishers — verifying type, location, condition and compliance
• Compartmentation — assessing the integrity of fire barriers between floors, offices and shared spaces
• Fire safety signage — ensuring exit and action notices are correctly positioned throughout the building
• Staff and visitor considerations — reviewing evacuation procedures, roles and responsibilities
• Photographic evidence of all identified hazards
• A fully written report with prioritised, actionable recommendations

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Multi-Tenancy and Shared Office Buildings

If your office is located within a building shared with other businesses, the fire safety responsibilities can be more complex. The RRO 2005 requires all responsible persons within a shared building to cooperate and coordinate their fire safety arrangements. This means your assessment must consider not only your own demised area but also the shared escape routes, common areas and any risks posed by neighbouring occupiers.

FireBugged has extensive experience working in multi-tenancy office environments and can help you understand your specific responsibilities within a shared building.

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How Often Should an Office Fire Risk Assessment Be Reviewed?

Office fire risk assessments should be reviewed at least annually and whenever there is a significant change to the premises or its use, including:

• Office refurbishment or reconfiguration
• A significant increase or decrease in the number of staff
• Introduction of new equipment or processes
• A change of tenancy or building ownership
• Any fire, near-miss or enforcement action

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Areas We Cover

We provide fire risk assessments for offices across South Wales, including:

• Cardiff
• Newport
• Swansea
• Bridgend
• Vale of Glamorgan
• Pontypridd
• The South Wales Valleys and surrounding areas

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FireBugged provides fire risk assessments for offices across South Wales. Get in touch to discuss your requirements or request a quote.